Meetings and Events

Follow these easy steps to plan your event in the Memorial Union as a recognized student organization.

Up to one year prior to the event: 

1.  Submit a room request. Affiliated and Recognized Student Organizations may submit space requests up to one year in advance.

2.  Submit the event to the Event Authorization Committee for approval once you have a confirmed room reservation, if applicable. Events must be submitted more than 10 business days prior to the event.

3.  Work with your event coordinator to determine the specific event schedule, room sets, and event and A/V equipment needed. Provide an intramural payment to the Event Management Office. Details must be confirmed 10 business days prior to the event.

4.  Contact ISU Catering to place your food order. Catering orders must be submitted at least 10 business days prior to the event. ISU Catering has an exclusive catering contract to provide catering services within the Memorial Union. Groups utilizing MU facilities are not permitted to bring their own food or beverage into the Memorial Union. 

5.  Follow the Iowa State University Memorial Union Facility Use Policy.

Up to one year prior to the event date: 

1. Submit a room request. University Departments may submit space requests up to one year in advance.
2.  Work with your event coordinator to determine the specific event schedule, room sets, and event services and A/V equipment needed. Provide a University fund account number to the Event Management Office. Details must be confirmed 10 business days prior to the event. 
3. Contact ISU Catering to place your food order. Catering orders must be submitted at least 10 business days prior to the event. ISU Catering has an exclusive catering contract to provide catering services within the Memorial Union. Groups utilizing MU facilities are not permitted to bring their own food or beverage into the Memorial Union.
4. Follow the Iowa State University Memorial Union Facility Use Policy.

Up to three years prior to the event date:

1. Submit a room request
2. Provide credit card, check, or cash payment to the Event Management Office at the time of booking the event.
3. Work with your event coordinator to determine the specific event schedule, room sets, event services and A/V equipment needed. Details must be confirmed 10 business days prior to the event.
4. Contact ISU Catering to place your food order. Catering orders must be submitted at least 10 business days prior to the event. ISU Catering has an exclusive catering contract to provide catering services within the Memorial Union. Groups utilizing MU facilities are not permitted to bring their own food or beverage into the Memorial Union.
5. Follow the Iowa State University Memorial Union Facility Use Policy.

Follow these easy steps to plan your outdoor event on the Iowa State University campus. View the Event Management Office Campus Reservation Map

1. Submit an outdoor space request.

2. Work with your event coordinator to determine the specific event details - event schedule, event service needs (electricity, trash services, locates for tents, security, insurance), event equipment (provided by ISU or other vendors).

3. Provide PG number, COA approval, credit card, check, or cash payment to the Event Management Office.

4. Follow the Iowa State University Facility and Grounds Use, and Activities Policy

Please contact Facilities Planning & Management to schedule the event services (electricity needs, trash services, tent locations, and other services) by calling 515.294.5100. These services need to be scheduled at least two weeks in advance of the event. Services may require an intramural for payment of services.

The contracted tent rental vendor for ISU is Celebrations (515-268-9333). All tents and other equipment need to be removed immediately after the event. Some tents and other temporary structures (staging, etc) may need to be inspected by Environmental Health and Safety (Scott Jarmon - 515.294.8610). Please fill out their online temporary structure inspection form at least two weeks prior to the scheduled event.

Ready to make your wedding dreams a reality? Tie the knot in our historic and beautiful Memorial Union. Our experienced event planning staff will be there to make sure your day is unforgettable every step of the way. Contact our event planners at 515-294-1437 or weddings@iastate.edu to check availability and schedule a tour!