Policy & Procedures 

  • Only available for recognized ISU Student Organizations and ISU Departments. 
    • The service costs $40 for a recognized student organization
    • The service costs $75 for ISU Departments
  • The student Organization or Department name must be clearly listed on the flyer as a sponsor or promoter of the event.
  • Are you hosting an event, meeting, or fundraiser? Events need to be approved through the University Event Authorization process before submitting your flyers for distribution. Please note that, depending on the event, it can take up to 3-15 business days for approval.
  • If the student organization or ISU Department is promoting an event or fundraiser, the date of the event or fundraiser must be at least 10 days after the flyer distribution date.
    • Drop off deadline for flyers is 5:00pm Fridays
    • Flyer Distribution occurs on Mondays
  • All flyers must include either the Distribution Date or the date of the event (flyers may be posted no more than one month in advance of the event). Flyers will be removed after thirty days or after the promoted event's date has occurred. All postings must follow the Iowa State University Posting Policy.
  • Student Organizations: Websites and QR Codes that link to third-party website URLs, including Google Docs, are not permitted. Allowed websites include only the student organization’s official webpage in the Student Organization Database or the website of a connected or supporting ISU department.
  • Usage of Iowa State University trademarks must follow student guidelines and policies as managed by the Trademark Licensing Office.
  • Maximum flyer size accepted for distribution is 11" x 17"

Payment and Drop Off Information

  • Student Organization Payment - $40
    • Payment must be made by COA Purchase Order, by the Treasurer of your Student Organization prior to dropping off flyers to Student Engagement. Please email studentengage@iastate.edu with the approved COA Purchase Order as well as a digital copy of the flyer, prior to dropping off flyers. Your organization will receive an email confirmation of payment and that the flyer meets the Iowa State University Posting Policy and the flyer distribution guidelines.
  • ISU Department Payment - $75
    • Payment for service will need to be made by providing your Worktag info to studentengage@iastate.edu, as well as a digital copy of the flyer, prior to dropping off flyers to Student Engagement. You will receive an email confirmation of payment and that the flyer meets the Iowa State University Posting Policy and the flyer distribution guidelines. 
  • Drop off 240 flyers along with confirmation/payment email to Student Engagement (1560 Memorial Union) before 5:00 pm on Friday.
    • ISU Student Organizations: bring flyers and a printed copy of the Student Engagement Confirmation email (which includes the COA Purchase Order confirmation).
    • ISU Departments: bring flyers along with a printed copy of the Student Engagement Confirmation email (which includes Worktag information).

Distribution Information

  • Drop off deadline for flyers is 5:00 pm Fridays
  • Flyer Distribution occurs on Mondays
  • Flyer Distribution Service is not available during Prep Week, Finals Week, Summer, or when school is not in session.

Flyers are distributed in the following places:

  • All Residence Halls
  • Sorority and Fraternity Engagement
  • Memorial Union
  • 55 additional buildings across campus

Please note that hte decision to utilize this service is voluntary and we cannot guarantee flyers will be posted in all locations or remain posted for any period of time

(Updated August 2023)

For Additional Information: 

Student Engagement Consultants
515-294-8081
studentengage@iastate.edu
Memorial Union, Student Engagement